Regulatory Meeting Scheduler, Part Time (Contract)

Overview:

We are seeking a detail-oriented and proactive person to provide dedicated scheduling support for cross-functional regulatory submission activities. This individual will play a key role in ensuring timely coordination of meetings across various teams, calendars, and stakeholders to support submission document reviews, planning, and regulatory execution.

This is a part time position: approximately 20 hours/week 

Key Responsibilities:

• Schedule a variety of regulatory-focused meetings, including:
  • Submission document review meetings
  • Submission planning and preparation meetings
  • Cross-functional alignment (including Regional leads) and decision-making meetings
  • Senior stakeholder prep meetings
• Coordinate availability across functional team members, Chiefs of Staff, Administrative Assistants, and senior leadership to secure optimal meeting times.
• Send calendar invites with appropriate materials, agendas, and context when available.
• Track and follow up on scheduling requests and ensure timely meeting setup aligned to submission timelines.
• Proactively flag scheduling challenges and propose alternative options.
• Maintain discretion and professionalism when managing senior-level calendars.

Qualifications:

• Prior experience in a scheduling, coordination, administrative, or project support role (biotech/pharma or regulatory experience a plus).
• Strong organizational and communication skills, with attention to detail.
• Ability to manage multiple requests and priorities in a fast-paced environment.
• Proficiency in Microsoft Outlook and Teams; familiarity with Smartsheet, Zoom, or similar tools is a plus.
• Comfort working with diverse teams and senior stakeholders.

Contract length: 6 month with an opportunity for extension

$33/hr.-$40/hr.

Flexible work hours

This job posting is for a temporary role with a third-party agency partner on assignment at Vertex Pharmaceuticals (“Vertex”). The individual selected for this role will be offered the role as an employee of a third- party agency partner; compensation, medical benefits, fringe benefits and other terms and conditions of employment shall be presented by the third-party agency partner upon offer. The pay rate range provided is a reasonable estimate of the anticipated compensation range for this job at the time of posting. The actual pay rate will be based on a number of factors, including skills, competencies, experience, location and/or being pursued and other job-related factors permitted by law. In addition, this role will be eligible for overtime pay, in accordance with federal and state requirements

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No C2C or Third-Party Vendors