Part-Time Background Check & Digital Records Assistant (Contract)

General Summary
Vertex is seeking a detail-oriented and proactive part-time team member to support our candidate background check process and digital records management. This role will initiate, monitor, and follow up on candidate-initiated background checks through to completion, ensuring timely and accurate processing. Additionally, the role will assist in migrating digital files from shared folders into our systems of record. This position is ideal for someone with strong administrative and data entry experience, and familiarity with platforms such as Workday and ServiceNow.

This is a contract role - 6 months.

4 days a week. about 20 hours per week.

Remote capable. (east coast hours)

Key Duties and Responsibilities
• Initiate background checks for new candidates and monitor progress through completion
• Follow up with candidates and vendors to resolve delays or missing information
• Maintain accurate records of background check status and outcomes
• Assist in organizing and transferring digital files from shared folders into Vertex’s systems of record
• Ensure data integrity and compliance with internal documentation standards
• Collaborate with HR Operations and Talent Acquisition teams to support onboarding workflows
• Escalate issues or delays to appropriate stakeholders as needed
• Other ad-hoc duties as assigned

Knowledge and Skills
• Strong attention to detail and organizational skills
• Ability to manage multiple tasks and deadlines independently
• Familiarity with background check processes and vendor coordination
• Experience with Workday and/or ServiceNow preferred
• Proficient in Microsoft Office Suite and digital file management
• Excellent communication skills, both written and verbal
• Ability to handle sensitive information with discretion

Education and Experience
• High school diploma or equivalent required; associate’s or bachelor’s degree preferred
• Minimum 2 years of administrative or data entry experience required
• Prior experience working with background check vendors strongly preferred
• Experience in HR systems or onboarding processes a plus

$20-$25/HR

This job posting is for a temporary role with a third-party agency partner on assignment at Vertex Pharmaceuticals (“Vertex”). The individual selected for this role will be offered the role as an employee of a third- party agency partner; compensation, medical benefits, fringe benefits and other terms and conditions of employment shall be presented by the third-party agency partner upon offer. The pay rate range provided is a reasonable estimate of the anticipated compensation range for this job at the time of posting. The actual pay rate will be based on a number of factors, including skills, competencies, experience, location and/or being pursued and other job-related factors permitted by law. In addition, this role will be eligible for overtime pay, in accordance with federal and state requirements

By applying for this position, you agree to the Atrium Terms and Conditions and you direct Atrium to share your application materials, which may include your CV/Resume, email address or phone number, with Vertex. For more information on how Vertex handles your personal data related to your job application, please see Vertex’s Careers Privacy Notice.   Agreeing to the Atrium Terms and Conditions, includes permission to use the email address and mobile phone number you provide during the application process or throughout the duration of your prospective or actual employment to notify you of job openings, profiles, articles, news, and other employment-related information, as well as to notify you of special promotions or additional products and services offered by us or our affiliates and partners

(collectively, “Atrium Alerts”). Atrium Alerts may be sent by email, phone, or text message. Your personal information will be safely stored within the Atrium & Vertex databases. Atrium does not sell your personal information to third parties. Text message and data rates may apply. To OPT OUT of text messaging or to modify your communication preferences for Atrium Alerts at any time, please contact Atrium at privacyadministrator@atriumstaff.com.

If you do not agree with the Atrium Terms and Conditions, you can still complete your application for this position by emailing your resume to our team at tempstaffing@vrtx.com. Please include the job title in the subject of your email.

No C2C or Third-Party Vendors